The Hermitage Park

Fund Collections

Record dues received from each flat, tagged to a service.

Add a collection

Money received from a flat towards a service fund.

Receipt no. — assigned on save —

Service fund *

Receipt	Flat	Owner	Service	Period	Amount	Remarks	Actions

Expenses

Track spending — recurring commitments and one-off payments.

Add an expense

Money spent from a service fund.

Service fund *

Expense type *

Date *

Pick a date.

Amount *

Enter an amount above 0.

Description *

Add a short description.

Remarks

Bill / proof (optional — PDF or image)

Date	Service	Description	Amount	Remarks	Actions

Services & Settings

Manage the funds you track. Add a new service and it appears everywhere.

Add a service

A new fund category — e.g. Housekeeping, Water, Clubhouse.

Service name *

Enter a unique service name.

Colour

Collection type

Monthly recurring One-time

Applies to

All residents Specific tower(s) Voluntary contribution

Amount per flat per month

Sets the expected amount per flat. Used to auto-calculate totals when adding collections.

Status

Active Inactive

Inactive services cannot have new collections added.

Purposes (optional)

These appear as suggestions when recording a collection for this fund.

Storage & backup

Checking storage…

A backup file holds everything — entries, services, photos and bill attachments — in one .json you can keep, sync, or move to another computer. CSV exports are for opening in Excel.

Identity

Name and location shown in the header.

Society name

Location

Towers & flats

Define your buildings so flat numbers become a searchable picker on the Collections tab. Flats are auto-numbered per floor, e.g. A-101 … A-1404, plus any ground-floor units (A-001 …).

Tower name *

Floors *

Flats / floor *

Ground flats

Payment QR (Scan to pay)

Shown on the Collections tab so residents can pay dues by UPI.

UPI ID (VPA)

Payee name

Note on payment (optional)

— or use your own —

A QR is generated automatically from your UPI ID. To show your bank/app’s own QR instead, leave the UPI ID blank and upload the image here.

Photos

Add your own photos of the society for an authentic look. They’re saved on this device.

Header photo

Gallery

Use photos you have the rights to — your own shots of the towers, gate, or gardens work best. Up to 6 gallery photos; large images are resized automatically.

Notice Board

Society notices, circulars, and announcements in descending order.

Amenities

Book facilities and view availability. Admin can configure services, pricing and timings.

Select facility & date

Facility

Date

Select a facility to see availability

Choose a facility and date on the left.

Available Booked Your booking Cancelled

Society Contacts

Key people and services — tap a number to call.

Works Gallery

Photos of completed and ongoing work around the society.

Residents Directory

Flat	Name	Phone	Vehicles	Actions

Admin — Users & Activity

Create members, set their role, reset passwords, and see who changed what.

Add a user

They sign in with this username and password.

Username *

3–32 letters, numbers, . _ -

Password *

Enter a password (min 8 characters).

Full name

Role *

Phone *

Enter a valid 10-digit phone number.

Members

Name	Username	Role	Flat	Actions

Your password

Change the password for your own account.

Current

New

Activity log

Recent actions recorded by the server — logins, entry changes, and user management.

Collected vs spent

Monthly flow

Recent activity

Latest notices

Society photos